Built around how Porchfest actually gets planned.
Bring your artists, hosts, assignments, schedule and map together — and give your whole organizing team one place to see how the event is coming together.
Keep using the forms, spreadsheets, maps and website tools that work for your team. Porchfest HQ helps take the repetition and manual upkeep out of matching artists and hosts, checking potential sound conflicts, building your schedule and keeping your event map current.
One price per event Every feature included No subscription
Resolve conflicts without rebuilding the plan. Easily move artists to where and when they work best. Your Assignment Board, Public Map and Schedule all stay in sync.
Built from real Porchfest experience.
Porchfest HQ grew out of five years helping organize Porchfest Edmonds — and watching our team spend countless hours reconciling spreadsheets, matching artists and hosts, checking sound conflicts and rebuilding maps after schedule changes.
If your “final” spreadsheet has ever been named ...Final-v3-NEW.xlsx, Porchfest HQ will be a breath of fresh air.
Less rework, not less organizing.
Porchfest HQ doesn’t replace the judgment, relationships and local knowledge that make a great event possible. It reduces the overhead around the work your team already does well.
Conflict Map
Every act carries a volume level, and every volume level becomes a radius around the porch it’s playing. Step through the day one slot at a time and let the circles show where to look.
Anything you decide is acceptable, you mark fine — and it stops asking.
Assignment Board
Hosts down the side, time slots across the top. Drag to place, drag again to move, pin the ones that are locked in. Every cell shows its conflict state as you build, so you’re never scheduling blind — and the map updates the moment you let go.
Start with a schedule, not a blank board.
Auto-Match uses the information your team already has — artists, hosts, availability and artist volume level — to create a useful starting point.
Then your team does what it does best: apply local knowledge, make tradeoffs and shape the event you want. Every assignment it proposes is yours to change, and one button puts it all back.
Public Map & Schedule
When the schedule settles, the same data becomes the attendee map and schedule — porch pins, act names, road closures, first aid, restrooms, ADA parking and info booths.
Frame it, pick landscape or portrait, and download it at print resolution for the program or at web resolution to embed on your own website.
Keep the tools that already work.
You don’t need to replace your registration forms, website or every spreadsheet. Bring the planning information into Porchfest HQ, put it to work, then export what you need.
Start next year with a head start.
Carry forward useful information about artists, hosts, locations, event setup and local knowledge without treating last year’s schedule as something that must be repeated.
Over time, Porchfest HQ becomes more useful because your organizing team doesn’t have to recreate what it already knows.
Simple event-based pricing.
Every plan includes the complete Porchfest HQ core feature set. Plans differ only by how many acts you’re hosting — never by features.
Community
Founding Organization price · then $249
For Porchfests with up to 50 acts.
Breakout
Founding Organization price · then $499
For Porchfests with 51–150 acts.
Headliner
For larger events
For Porchfests with more than 150 acts.
If your event grows from Community to Breakout, upgrade that event and pay the difference between the applicable plan prices. No need to start over.
Questions organizers ask
If you still have a question, drop us a note below. We’re here to help.
No. Porchfest HQ is licensed per event. Community is $249 per event and Breakout is $499 per event at standard pricing. The current Founding Organization offer reduces the organization’s first event to $149 or $299, depending on event size.
No. Keep using the tools that work for your organizing team. Porchfest HQ is the planning hub in the middle: import the relevant information, make assignments and schedules, check geography, then export or publish what you need.
No. Porchfest HQ is designed to help organizers plan, schedule and coordinate their event — not replace their existing website.
As you build your event in Porchfest HQ, it automatically creates a public-facing schedule and interactive map. You can share these directly with attendees, add them to your existing website, use the event information for printed materials, or export locations to Google Maps.
That means your team can keep using the website and tools you already have, while Porchfest HQ helps with the complicated work of organizing the event behind the scenes.
No, but it helps you get started. It builds a useful first draft from the information available. Your organizing team makes the final call and can change every assignment.
No. It flags potential sound conflicts and areas worth a closer look. Real-world acoustics are contextual, and your team may know things about a street, building or terrain that software cannot. Porchfest HQ is designed to let you apply that knowledge.
One participating artist or group counts as one act, regardless of how many individual musicians are in that group. A trio is one act. A solo artist is one act.
You can upgrade that event from Community to Breakout and pay the difference between the applicable tier prices. If the event grows beyond 150 acts, the Headliner tier uses custom pricing and capacity.
Yes. Porchfest HQ is designed to carry useful roster, location, setup and local knowledge forward while leaving year-specific scheduling decisions fresh. Each new event gets its own event license.
Porchfest HQ is still evolving, and there are a few things it doesn’t support yet:
If any of these are important for your Porchfest, please let us know. They’re all areas we’re considering for future updates, and hearing from organizers helps us decide what to build next.
Built by a fellow organizer.
Porchfest events are some of the most joyful and positive events I’ve been a part of. I built Porchfest HQ after helping organize five Porchfest Edmonds events and seeing how much time our team of volunteers spent keeping everything in sync. My goal for Porchfest HQ is to reduce the administrative overhead without pretending that software knows your neighborhood better than you do.
— Darren Austin, Porchfest HQ
Get a real answer from the person actually building the product.
Your event. Your local knowledge. One planning hub.
Bring the planning together, build a workable schedule and give your organizing team more time for the community experience you’re creating.